Ultimate Summer Reading List for CPA Firms

Ultimate Summer Podcasts for CPA Firms

Does your accounting firm find it challenging to:

If so, you’re  likely not seeing the growth and results you want—and now is the time to change that! Post-tax season is the best time to re-evaluate your goals, rejuvenate your existing and prospective client marketing, and maximize your firm’s growth potential.

Working exclusively with accounting and bookkeeping firms, thought leaders and organizations serving the profession, The Bona Fide CPA Suite team provides strategic business consulting, human resource management and marketing in a specialized suite of services designed for accounting firm growth.

How Does The Bona Fide CPA Suite Help Accounting Firms Achieve Rapid ROI Results?

Watch the replay of the recent webinar, The Fail-Proof Formula for Accounting Firm Growth, hosted by Darin Adams of Infusionsoft’s Keap platform and The Bona Fide CPA Suite’s Chief Guide and CMO of Insightful Accountant, Gaynor Meilke. Then check out The CPA Suite outsourced marketing program an affordable and powerful program structured specifically to identify and eliminate the challenges your firm is facing when it comes to increasing revenue and achieving its growth goals.

Insightful Accountant subscribers (you can subscribe here) can take advantage of special pricing on the Keap platform now through June 30. You’ll also receive our Bona Fide CPA Suite Strategy Session video training to help you get started achieving your firm’s growth goals.

Start growing your firm now! Download The Bona Fide CPA Suite Guide and we’ll connect with you for a complimentary strategy session. 

Have you ever visited a website when all of sudden pop up ads take over, the page you want won't load, or you can’t find the information you are looking for? This could be happening when potential clients visit your firm’s website--which is the kiss of death when it comes to attracting new niche clients.

Of course, Google already knows this and that’s one of the reasons that it released a major update to its search algorithm this month. Called the Google Core update by web gurus, this update is a major revision that will impact the search ranking of many websites, including yourcompany's!

If you have invested in building a website that effectively brings niche client leads to your firm, then the last thing you want is to erode your search engine optimization gains or to have your hard work developing a solid online niche strategy undone by the changes Google is making. This is why it’s important to understand the potential impact Google’s Core Update may have on your firm’s website.

Consider these key facts about the changes then take action to minimize any negative impact on your niche marketing SEO or overall online firm marketing strategy:

1. Having a mobile-ready website is more important than ever to rank higher in Google search. The number of website visitors accessing your firm’s site through their phone or mobile device has likely grown exponentially over the last several years. Has your website kept pace with this trend? If not, you may be sacrificing your SEO.

This is because smaller screens such as those for a phone or tablet must adjust the format of your website, through a proper mobile version of the site. Otherwise, your firm’s website can become scrambled, hard to read and difficult to navigate. That’s why Google’s search algorithm strongly favors mobile-friendly sites.

2. Visual stability is also key. Hand-in-hand with the updated mobile version of your website is the need to eliminate dynamic images and other graphic elements as much as possible. When crawling a website, if the the text or images move, Google may penalize the site because it sees these elements as impairing its usability. This is because it can lead to visitors clicking on things not wanted such as links or even the buy button--a frustrating and very negative experience!

3. Intrusive elements like pop-up ads. Another annoying UX (user experience) factor that can come into play when visiting a website is experiencing pop up ads. Google considers elements like these disruptive to the user’s ability to get the information they need, so these will also play a factor in your website’s overall ranking.

4. Page loading speed is another critical issue. Do you know how long it takes for the pages to load on your existing website? As you might guess, Google prefers a speedy page loading timeframe (Who doesn’t?). It’s important to recognize, too, that there are actually two categories of webpage speed: 1) Contentful Paint (FCP) and 2) DOMContent Loaded (DCL).

FCP is the speed at which the first wave of information loads on your site and DCL is how quickly the rest of the page(s) load (in very basic terms). A good FCP score is less than one second, a good DCL score is two seconds or less. Google itself aims for 0.5 seconds per page overall. There are many factors which affect this ranking element such as image size, the platform your website is built on, etc. Unless you have the time and technical desire to research this area, it is usually better to outsource the tasks of optimizing your site load speed to a web developer or website management company for expertise in improving your site’s page speed.

5. First Input Delay (FID). Another improvement from a UX perspective that is included in the Google Core update is a measurement of First Input Delay (FID). According to Google, FID “measures the time from when a user first interacts with your site (i.e. when they click a link, tap on a button, or complete a form) to the time when the browser is actually able to respond to that interaction.” With this new update sites with a FID of mere milliseconds will be ranked higher.

6. Safe browsing is a priority for Google. Another important factor in the search ranking of your site is Google’s assessment of its safety for visitors. With this update Google will be searching websites for malware, phishing and social engineering. Google will also be looking for SSL (Secure Sockets Layer) which is “Protocol for web browsers and servers that allows for the authentication, encryption and decryption of data sent over the Internet,” as defined by digicert.com.

Having SSL or HTTPS encryption makes your site more secure and will boost your Google ranking. It is key to check this out! If your site gets flagged when you search for it as insecure, or when you land on the page there is a warning or your url does not have https:// at the beginning you have work to do! Make this a priority because if the site is labeled as not being secure, you will be penalized for it by Google’s Core update.

Despite any negative impact Google's new update may have on your firm’s online niche strategy, there’s no denying the fact that it will benefit users exploring the web (including yourself!). Take this opportunity to give your firm’s site a makeover, keeping the objectives of a safer, more organized and faster search experience in mind.

If you need help optimizing your firm’s website to minimize the negative impact of the Google Core update, consider scheduling a complimentary website review session with The Bona Fide Business Suite team. We’ll help you evaluate and update your website, SEO, and content strategy to leverage the Google Core update to your firm’s niche marketing advantage.


Long days. Long nights. And long weekends. These are all sure signs that tax season is here. While this is one of the busiest times of the year for many firms, it also represents one of the best times to identify new areas of profitability, right within your existing client base. This is because there are few opportunities during other times of the year to take the kind of close look at a broad range of your clients like the one that presents itself during tax season (unless you make a concerted effort to do so). It’s important to leverage the insights you gain as you and your team are preparing returns to inform future marketing efforts—particularly when it comes to identifying the potential for profitable new services or market niches.

Just as you review your clients from a tax and compliance perspective, consider looking at them from a market segmentation perspective, too. Three key ways you can start segmenting your client base is by individual or corporate tax clients, from there you can use the following segmentation strategies to identify new opportunities for your firm.

Market segmentation strategies for individual clients include using demographic information such as:

Age – Consider grouping clients by age to offer services that fit different stages of the lifecycle through tax planning and retirement planning.

Gender and education – With more women having financial independence and responsibility for household finances, your firm may wish to target this group with services that appeal to single and/or professional women. Younger college graduates may also be a group to target as they begin their professional careers or launch new businesses.

Income – High net worth clients can be another area of opportunity beyond tax season, especially if these individuals also have businesses attached to their profiles.

Location – If you find the majority of your clients are local to your firm, this may represent an opportunity to ask for referrals to their friends and family. It may also signal that your firm could have the potential to tap into markets outside of your immediate geographic area.

Ethnicity – If your firm has in-house expertise and fluency in different languages or a specialty in international taxation that fit with the ethnic profile of your client base, this may be an area that you can leverage for new service opportunities and referrals as well.

Market segmentation strategies for corporate clients include looking at factors such as:

Company size – If you tend to serve a lot of sole proprietorships or companies with 50 or fewer employees, this type of information is a natural segmentation point. However, if you take this data and combine it with one or more of the following segmentation criteria, this strategy will allow you to develop a more effective approach to target marketing.

Revenue – During tax season, you’ll have the ability to get the most current data from your client base about their income. Use it to develop a profile of your typical business client  along with the other segmentation criteria here.

Industry vertical – This information is of course, the foundation for a powerful niche marketing strategy. Grouping your clients by the industries they operate in allows you to see if you have a critical mass in a particular vertical that warrants a targeted and dedicated strategy.

Job function – Along with business owners, you may serve a significant number of clients with the same job function or have the opportunity to do so such as firms with chief operating officers, financial managers or legal professionals who need your advanced accounting and advisory expertise.

Psychographic segmentation is a third way to uncover new areas of opportunity for your firm in both your individual and business client bases.  Using this approach might require you to do some additional research once tax season is over, but it can be extremely valuable when you are trying to segment your clients based on their motivations for purchasing your services and the pain points that are most salient to them.

Examples of personality and behavioral characteristics to consider include overall values, risk profiles, interests as they relate to financial goals, motivations for considering services and priorities for their business or personal life such as saving time or increasing efficiency.

When it comes to behavioral segmentation you could apply this strategy to individual clients by using their interactions with your firm in terms of reading specific email messages or visiting your website. Business clients can be segmented based on their interaction with lead generation activities such as attending a webinar or even an association or chamber of commerce meeting.

Use tax season to take the next step in your market segmentation strategy. This tax season, keep the opportunity to segment your existing client base top of mind. This strategy can help your firm identify new market niches and client service opportunities that you can leverage after tax season. By using this proactive approach, you’ll be ready to maximize additional marketing efforts throughout the year to increase your firm’s client base, profit potential and revenue streams.

A common challenge that many accounting firms face when adopting a niche strategy to increase revenue is trying to determine which niche they should focus on. Obviously, being able to serve a niche for profit is the primary goal of a niche strategy, but selecting an industry vertical simply because you think there’s money to be made in it fails to take into account some other key criteria which can impact the level of profit your firm can achieve serving it.

You may have already crunched the numbers on your preferred niche based on market size and penetration along with your firm’s pricing strategy, but these hard numbers are only part of the profitability equation. The following questions can help your firm  evaluate other factors which may impact the profitability of a specific niche:

  1. Does your firm already have deep expertise serving your chosen niche? If your firm isn’t experienced serving the specific industry vertical that you want to target, you’ll need to develop it over time. This means you are unlikely to create significant short-term revenue. While this shouldn’t prevent you from targeting a specific niche, per se, you’ll need to be cognizant of the fact that profitability based on this approach will be a longer term endeavor.


  1. Does your firm have a passion for serving the niche in question? Like any other business endeavor, the sweet spot for profitability lies where you excel in serving a market from an experience and technical expertise perspective and where you find energy and enthusiasm in doing so. The more passionate your firm is about a particular niche, the more effective and engaged you will be in scaling your profitability within it.


  1. How high is the propensity to buy your specific services in the niche you want to pursue? It’s one thing to make projections about the revenue potential of a niche but it’s quite another to actually realize revenue by closing sales. In order to do this, you’ll need to have a strong sense of the propensity of the members of your niche to actually buy your services. For example, if your firm wants to target medical practices within a certain geographic area with monthly accounting services, but the majority of these businesses have in-house accounting departments already, it will be a more difficult close sales than finding a different niche that is willing to pay to outsource their accounting function.


  1. Are you prepared to go deep in the niche? The results you get when pursuing a niche strategy depends not only on the market size and purchasing capabilities of your niche, but also on how deep you go within it. If you are just “testing the waters” and dabbling in a chosen vertical as opposed to taking a deep dive to truly understand and meet the unique needs of it, you will get very different levels of profitability. The deeper you go the more value you can provide which increases your chances of tapping into higher levels of profitability.


  1. Have you done your online audience research? Unless your firm already has a significant base of clients in a particular niche and a steady stream of referrals to fill your sales pipeline for this vertical, you’ll need to have a digital lead generation strategy to attract new clients online to tap into the profitability potential of the niche you want to serve.


This requires understanding how your niche prospects are looking online for your specific services, since market research indicates that the majority of prospects will conduct their search for professional services this way. The more visible your firm is online, the more effective you will be at winning the new clients and creating profits in your chosen niche. However, you’ll have to balance the cost vs. benefit of your marketing compared to the revenue potential of these efforts.

When your firm first considers serving a new niche, it’s easy to evaluate the potential profitability only on a surface level based on the market size, the penetration you project you can achieve in it and your pricing strategy. Asking yourself the five questions above can help you understand and appreciate the

Having this information, along with a clear niche and purpose for your business, will make the process of launching and growing your audience quicker, smoother, and more profitable.

I’ve written literally thousands of blog posts and articles throughout my career—but this one is special, because I really believe it has the power to change the trajectory of any business, including yours.

After working with hundreds of business owners and corporate leaders across many different industries over the years, in my mind what separates the ones who run successful businesses from the ones who struggle to generate revenue and grow it all comes down to the ability to answer the following three questions clearly and accurately, because the answers form the basis of any effective business strategy and business development effort.

So here are the three questions below. See if you can answer them in detail without hesitation or if you feel any uncertainty or ambiguity when you try—and if you are having trouble with the questions or the answer to the third question isn’t a resounding yes, then we need to talk!

You can use this strategy sheet to write them down or record them on your favorite device—but do write the answers out because that’s how you’ll get the intended clarity about how to boost your business growth.

1. Whose problems does your product or service solve? Be specific here…the most successful businesses are niche-focused and meet the needs of particular segments of a population, not the general population. You might have more than one type of customer that you solve problems for—that’s great! Write them all down.

2. How does your product and service solve their problems the most effectively? Here’s your chance to clarify why what your business offers is the best choice for the person who has the particular problem you identified above. So go on, brag on what you provide—or make not of any improvements you think you should make to be an even better solution!

3. Are all of the people whose problems you solve aware that you provide the best solution? So here’s the real kicker question for so many businesses…they have an awesome solution to a problem, but the people who need it don’t know about it and that is why their business is not growing like it could—or should be—this is the problem we help businesses solve at The Bona Fide Business Guide .

The right marketing strategy and plan can eliminate this problem for your business by allowing you to:

a) Know exactly what will motivate your specific audience to buy your product or service. Once you are clear on who you are specifically solving a problem for, you also need to understand how that problem impacts them emotionally, physically and in terms of the pain they experience, avoiding this pain is what gives them the motivation to buy your product or service.

b) Deliver the right message at the right time to the right people so they have the information they need to solve their problem with the best solution—which is the one your business provides.

c) Keep them engaged with your business so that when they (or someone they refer to you) need to solve their problem again—or a related problem that you can solve—you are their go-to provider.

These three steps are the most effective solution to the problem of not having the kind of business growth you need. We’ve helped hundreds of businesses solve this problem with more effective growth and marketing strategies, we can help you, too. Let us know if you need this kind of help by scheduling a strategy session to talk through solutions.

 BONUS QUESTION: Do the people whose problems you solve agree you provide the best solution? Please note—the question is not, “Do you think that you do a good job serving your customers?” It’s whether they think you are the best solution they can find. If you don’t have any objective idea (in the form of survey responses, testimonials, verbal or written feedback, and reviews) then it’s time to find out by asking them!

So how did you do? Are you crystal clear about whose problems you are solving, why your business provides the best solution to their problem, and whether the people whose problem you can solve are aware that you have the solution they need? If so, your business should be humming along the way you want it to If it is, congratulations!

If you couldn’t write down specific answers or the answers gave you pause for thought about your strategy or how your product or service is performing, now’s the time to take action by scheduling a complimentary strategy session with me. I’d love to learn more about your specific challenges and help you create a plan to solve them.

Simply schedule a complimentary strategy session here and we’ll work through an action plan for growing your business.

If you think that creating content to sustain your content marketing strategy is already challenging, consider this: in the age of “glanceable content” (a phrase coined by best-selling author, Rohit Bhargava) you have about two seconds to capture the attention of your intended audience and move them to action as they scroll through search results on the web or their social newsfeeds. Two seconds—if you’re lucky. So how do you avoid this potential barrier to engagement and conversions? Add the Two-second Test to your content development checklist. That is, write your headlines and titles then test them with your content reviewers to see if they can be comprehended in two seconds or less. Keep this test in mind when you create your visual content, too—any social graphics or infographics should also be easily “glanceable.”

How to: writing headlines and titles that pass the Two-second Test
So how do you make the headlines and titles that you write for blogs, social posts, emails and other digital communications engaging enough to draw in your audience within two seconds while clearly communicating what the reader can expect if they do invest their time and attention in reading your stuff? Marketing software vendors Hubspot and Outbrain recently released a study of their 2013-2014 content marketing data which provides some research-based insights into how to structure your headlines for maximum inbound marketing impact, here are some of the highlights:

  • Headlines that included the word “who” generated a 22% higher CTR (click-through-rate) than headlines without the word “who.” “Why,” on the other hand, decreased CTR by 37%. When it comes to intriguing readers with your headlines, focus on who not why.
  • Headlines featuring the word “photo(s)” performed 37% better than headlines without this word.
  • Headlines with bracketed clarifications performed 38% better than headlines without clarifications, suggesting readers are more likely to click when they have a clear picture of what lies behind the headline.

A few other tips:

  • To rank higher in search, a good rule-of-thumb is to keep your headlines under 65 characters so that they don’t get shortened in search engine results. If you can’t get your headlines under 65 characters, make sure you include the most vital information early on in your headline.
  • To optimize your headlines and titles for both social and search be sure to use the keywords you know your audience is searching for. Keywords work best when they’re at the front of the headline.
  • Make sure your headlines are tweetable: you need them to be under 140 characters, but shorter is even better, so that they can be retweeted without truncation.

Given the massive amounts of information that most of us are bombarded with on a daily basis, creating glanceable and engaging content means that headlines and titles play an increasingly critical role in content marketing success. Keep the Two-second test and the research above in mind as you are writing, and, of course always measure your results so you can learn what style or format generates the best results for your business.

Need help formulating engaging headlines and lead-generating content? Contact us.


For many entrepreneurs, one of the most fun parts of launching their business is creating a brand identity. When you see that final version of your company’s logo for the first time, there’s a sense of satisfaction of finally having a “real” business.

Once your business starts growing and your attention is diverted to other things (like making payroll, for example), however, it can be easy to let your visual brand assets slide. Fortunately, it’s not hard to get back on track, it just takes some discipline and some good advice, in the form of these tips from one of my favorite graphic designers, Sarah Symington of Symmetry Design:

1. Conquer with consistency. One of the greatest brand killers is having different “looks” for your business across all different platforms. While you may like variety, it’s confusing to consumers and it’s also wasting the time and effort you put into your brand. One logo.* One color palette. One set of typefaces. It will add up to one strong brand.

2. Keep it simple. The most effective logos and brand schemes are often the simplest ones because they are easy for consumers to remember and understand. Having a cluttered logo and too many colors, fonts and other elements in your marketing materials makes focal points difficult to create and it can also make your company look less professional.

3. Create a brand guide and stick to it. Once you have the singular focus of your visual brand as outlined above, you need to document it so that anyone working with your brand can keep it consistent and so you can refresh your memory. A brand guide doesn’t have to be fancy, a simple electronic document detailing the following will do:

4. Keep your marketing assets up to date. Once your company has had a website, social media accounts, print materials and other marketing collateral for three months or more, it’s time to revisit them and make necessary updates to keep pace with your evolving business. Doing so allows you to keep everything consistent and to make any needed changes in light of your operational direction. Plus, distributing outdated materials to potential customers is not the kind of first impression you want to make!

5. Ditch the DIY design. Yes, it costs money to hire a graphic designer, but not doing so can have a much higher cost for your business in terms of reducing the impact of the image you convey to prospects and customers. Well-constructed, consistent brands can command a premium in the market. That’s why investing in a professional designer is key. Start with your logo and color schema and then as your business grows, you can have your designer create other pieces as your needs and budget allow.

Most businesses should conduct a brand audit every quarter to ensure that their visual brand is being adequately maintained and keeping pace with their business. Keep Sarah’s five tips handy as a reference point and you’ll be well on your way to creating a strong and effective brand.

Email marketing still ranks as one of the most effective ways to reach prospects and customers and build profitable relationships with them.
In fact, email delivers a higher conversion rate than social and search marketing combined! This is why setting your email up for success is so important. Put these tips to work in your next email campaign.
If you have questions about email marketing let us know. We can help you get your campaign running with Bona Fide results!

Over the past few weeks, I've been watching my inbox and social media feeds filling up with COVID-19 communications. From CEOs updating me about their strategies to combat the coronavirus on a company level to retailers sending seemingly oblivious emails and messages, likely created and scheduled before the whole world shifted to respond to a global pandemic. I am sure many of you can relate. So what is a business to do in these tenuous times when it comes to communicating with customers and implementing marketing initiatives to keep sales afloat (as much as is possible) given the current situation?

I am advocating to my clients that a less frequent, but more meaningful approach to marketing and communications is what is needed—at least for the foreseeable future. To be clear, this doesn’t mean that businesses should stop communicating with customers and prospects, quite the opposite. It’s vital to keep connected to your customers and prospects during this time. However, it’s equally important to communicate with the intention of serving your market rather than solely serving your business needs. By keeping this top of mind, you will have a better chance of cutting through the crush of coronavirus information with a message your customers and prospects will actively engage with.

Here are some tactical tips to help you craft your marketing strategy over the next several weeks:

Let people know how you can help. In these uncertain times, consumers are looking for sources of trusted information, comfort and connection. Let your customers and prospects know that you can relate to what they are going through by specifically explaining how what you offer can help them solve their immediate problems or build a better future.

Be honest about your own situation. If your company is not going to be able to provide its standard services or products, or you need to change the way things are usually done at your business, let your customers know as soon as possible and what your contingency plans are to make sure they can get what they need or find alternatives.

Focus on being relevant. To say that consumers have other things on their minds than what your company is doing right now is an obvious understatement . This is why any marketing you do should, especially in this unique period, should be focused on connecting with customers and prospects where they are in their lives. You can (and should) clearly differentiate your business and move your audience to take a specific action, but don’t reach out to your clients just to tell them things they already know about your company.

Be sensitive to the frequency of your communications. Now is not the time to email bomb your customers and prospects because your sales pipeline has slowed down. If you do, you run the risk of shrinking your email list due to a spike in unsubscribed contacts. On the other hand, if you always send out an email newsletter on Fridays, keeping your communications schedule consistent, but retooling your messages to be relevant, can provide a sense of stability and maintain your connection with your client base.

A good rule of thumb: aim to touch base at least once a month with prospects and up to once a week with your customers via email. Text messages and social media are better options if you want to provide more frequent updates, but again, monitor engagement to see if the return on your investment is really worth the time spent developing content for these channels.

Monitor what’s working and what isn’t. Now more than ever it is essential to keep track of which marketing activities are effective using tracking tools such as Google Analytics, social media metrics, customer feedback, reviews, surveys and of course, incoming leads and sales data. Don’t be afraid to drop what isn’t making an impact for your business and experiment with something new like videos, podcasts or collaborating with complementary service providers.

The coronavirus is impacting every aspect of society and creating challenging conditions for business owners and marketers who need and want to reach out to prospects and customers. Cutting through the crush of COVID-19 communications requires focusing on conveying the unique value you provide while using each customer and prospective client touch point as an opportunity to strengthen relationships within the context of our new pandemic-produced cultural paradigm.

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